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10 Best Apps to Improve Organization & Productivity

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June 18, 2016 · 5.6k Views

Nowadays, there are countless mobile apps that all claim to make our lives better. So how do we decide which ones to incorporate into our daily routine and which ones to avoid? We've gone through and selected some of the best apps available to help you be more organized and productive in everything you do!


1. Evernote

Source: It's All Part of the Plan Wordpress

Evernote is an ideal app for keeping all your notes and paperwork organized. You can type in to-do lists, scan documents, snap pictures, insert videos, clip portions of web pages, and more. These notes are automatically synced between your computer and smartphone, so you can access them whenever and wherever you need them.

2. Moment

Source: Digital Trends

Moment is an iOS app that automatically tracks how much you use your iPhone and iPad each day. You can set daily limits for particular apps or for your device in general. Then, if you end up going over the allotted time you’ll be notified. You can even have your device lock when you’re over the limit. The app’s purpose is to help bring awareness to how often we’re using our devices, and hopefully get people to choose alternative methods for spending their time.

3. Overcast

Source: Mac Stories

Overcast is a podcast player with some cool additional features. The app lets you increase playback speed without any distortion, helping to shorten silences in talk shows. Everything still sounds natural while you listen, but it ends up saving a lot of time. You can also normalize the volume level with the “Voice Boost” feature, ensuring the entire show is clear and at the same volume. Create smart playlists and order by priority level, and new episodes get inserted automatically.

4. Pocket

Source: BoonConic

Have you ever come across something interesting while browsing the internet or social media that you want to save and view later? Pocket lets you do exactly that, storing articles, videos, social media posts, and pretty much anything you want all in an easy to use format. Save directly from your browser or apps and then access it on your phone, tablet, or computer, without needing Internet connection!

5. Paprika Recipe Manager

Source: The Sweet Setup

Paprika is the best way to organize your custom digital cookbook. Easily search, clip, and store your family’s favorite recipes. Once you’ve added your recipes, organize them by category or ingredient. The app will also automatically generate a grocery list from the recipes you select. Now meal planning and grocery shopping can be much less time consuming!

6. Unroll.me

Source: List Hunt

Don’t be one of those people with thousands of unread emails. Unroll.me is the best tool for cleaning up your email inbox and making it usable again. It scans your inbox and generates a list of all the email lists you’ve subscribed to. Then go down the list and choose one of three options, “Keep in Inbox", "Roll Up", or "Unsubscribe".”  "Keep in Inbox" will leave the subscription untouched. Unsubscribing will stop future emails from coming in. By choosing Roll Up, the subscription will be included in a daily newsletter that displays a short preview.

Now instead of having to unsubscribe to certain websites one by one, you can get rid of the ones you don’t want within minutes. Additionally, it’s much less of a hassle to receive one daily newsletter instead of dozens of emails to sort through.

7. Mint

Source: iClarified

Mint is a very popular finance app that will aid you in tracking your spending habits with monthly budgets, goals, trends, bill reminders and even allows you to view your credit score -- all for free. You can also set spending limits for different expense categories and Mint will email or text you an alert once you’re about to go over, or have exceeded, this budget. For a complete review of Mint, check out this blog post.

8. GoDaddy Bookkeeping

Source: iTunes App Store

If you’re self-employed, or own a small business, you’ll want to check out the GoDaddy Bookkeeping software and mobile app. It differs from other personal finance apps like Mint and Personal Capital because it links to your PayPal, Etsy or Amazon commerce store accounts. It syncs with the web software (which costs a small monthly fee) and allows you to keep track of client information, invoices, and estimates for various projects. You can also use the software to print off tax reports and calculate estimated tax payments every quarter.

The app especially makes it easy to track incoming deposits and outgoing expenses, while organizing them into the appropriate category. You can then view your profit and loss annually, quarterly, or monthly via the app's colorful graphs.

9. Betterment

Source: Betterment

Betterment is a low-cost automated robo-advisor investing service that offers long-term investing strategies. The mobile app syncs with your online account with Betterment and gives you quick access to your IRAs, 401K and other investment accounts. You can set up recurring monthly deposits or make one-time transfers, right from the mobile app with their quick deposit feature.

This app is great for investors of all kinds and offers easy-to-read investment reports based on the diversification and allocation of your portfolio. You can also view your total net worth and account balances at-a-glance.

10. BillGuard

Source: iMore

BillGuard (also known as Prosper Daily) aims to help you fully understand your spending habits while protecting your accounts from fraud and unauthorized transactions. This free app syncs with your bank accounts and then aggregates your balances and total spending for the month.

As you go down the list you’re able to swipe right to approve transactions that you made, or swipe left to take further action on transactions you didn’t make. The Analytics button breaks down all of your spending by category, merchant name, type of purchase, date and amount spent.

Final Thoughts

No matter what area of your personal life you're looking to improve, there's likely an app to assist in that journey. These ten apps will greatly aid in the goal of a more healthy, organized, and productive lifestyle.


sfgiantsfan8 profile picture
A lifelong Bay Area native, Matt Spillar graduated in 2013 from Fresno State with a Sports Marketing degree. He strives to combine his passion for sports marketing along with his interests in finance and budgeting. In his spare time, he writes for his personal blog, spillsspot.com
CassieWizardJun 20, 2016
I just have to add "OurGroceries" to this list and I hope some of you will try it. Everyone in the household can use the same acct and everything is always automatically updated. So now there is no excuse like " oh darn, the note is at home on the refrigerator" or "I'll have to start a new note, the old one is at the store with Mom/Dad". Everyone can add to it from their phone or pc, and everyone always has the same list of needs for the house. We have, at times in the past made one JUST for home depot, or just for Walgreens, but overall we just really use one note and it's been a huge success in getting what we need when we run out.

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