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8 Tips to Help You Master Google Drive

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Stephanie MialkiGuest Blogger
August 24, 2016 · 2.2k Views

Source: Google

These days, everything seems to be stored in clouds, on clouds, around clouds. There has been so much advancement in technology over the last few years, it’s pretty interesting that the often-used Google Drive is only three years old. In the short existence of the app, there are so many handy features that some still don’t even know are available. You can send huge files (files that are too big for normal e-mail), crop pictures within a document, and even share documents that both you and your recipient can view and edit at the same time (which makes for a powerful collaborative tool!). Here are some of the tools and tips you can find on Google Drive to help you to really master the awesome app!


  1. Send and share large files.

    Sometimes, the things we want to e-mail are just too big for normal 25MB e-mail accounts, without paying for higher transfer limits, that is. Well, Google Drive has a solution for that. With Google Drive, you can send files up to 15GB! All you have to do is create a new folder on Google Drive, add whatever items you’d like to share to the new folder, right click, and upload. Then share the folder with whoever you want to share your files with. Within minutes, or even seconds, they’ll have it on their end. Keep in mind that while your Google Drive is vast, it is still limited, so larger files do take up more room. If you’d like, you can delete files from your Drive to save room, once you’ve sent or shared the file and confirmed receipt. You can also purchase additional storage for a nominal monthly fee.
  2. Save images right from the Internet.

    Google created a browser extension called "Save to Google Drive" that lets you add documents, images, links, and HTML5 audio and video files to Drive with a simple right click. To enable this on your desktop computer, download Google's free browser extension and authorize it on your computer. Then, right click on the web content that you want to save and select "Save to Google Drive." And just like that, you'll be able to access that file on your Google Drive right away!
  3. Edit pictures and images.

    Just like Microsoft Office, Google Drive allows you to add images to your Google Documents. You don’t need a separate photoshop program to make some of the very simple, yet effective edits anymore. With Google Drive you can mask, crop or even add borders to enhance your presentation or document. If you don’t like the edits, you can always revert back to the original version with just one click of a button.
  4. Use keyboard shortcuts to navigate through your Drive.


    There are a variety of keyboard shortcuts aimed at reducing keystrokes and saving you time. You can search your drive by hitting Shift and the “/” key. To create a new document, simply hit Shift and T at the same time. To create a new spreadsheet, hit Shift and S. If you want to open a new presentation, press Shift and P. If you don’t think you’ll remember these shortcuts, have no fear! Google Drive has a cheat sheet (or check out the chart above!). By pressing Shift and “+”, or Ctrl + a full keyboard shortcut dropdown will appear. Does it get any easier that that?
  5. Edit your documents offline.

    Have you ever found yourself without Wi-Fi and feeling stuck because you can’t get any work done? Thankfully, Google Drive allows you to access your files and perform edits while offline. All you have to do is enable offline access at a time when you do have Internet access. Then, when you edit offline, all of your edits will save and update as soon as you regain access to the Internet. Head to his Google support page and follow a few short steps to enable Google to sync and let you edit documents offline.
  6. Sync to and from your desktop with Google Drive desktop client.

    In an extension from the previous tip, you can download the desktop client for Mac or Windows for more easy access to your documents. You can also copy and paste files and folders into the Drive folder and decide which folders from your Google Drive will get synced to this desktop client.
  7. Write with your voice.

    You can control your documents with simply your voice. Go to Tools in your navigation bar, then select Voice typing.... It's as easy as that. 
  8. Open PDFs and images with Google Drive to make them searchable.

    If you want to find a particular section of a long PDF, take a super clear photo of the PDF and upload it to your Google Drive. You can also right-click on a PDF or image, select Open with and Google Docs. From there, you can Ctrl + F away.If the quality of the PDF or image is not ideal for this feature, you might not get exactly what you're hoping for. Regardless, it's worth a try!

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Stephanie Mialki is a mommy of two under two, a fitness enthusiast, and a digital marketing guru. She spends all of her spare time….oh wait, what spare time? She has a passion for business building and has successfully assisted more than 20 entrepreneurs start their own companies.

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